Pakistan Steel provides vast business, opportunities to competitive bidders for supplies of store equipments, spares, refractory items, ferrous and non-ferrous material for its routine operations. The tenders are being floated in leading newspapers inviting bids from prospective manufacturers, and suppliers for procurement of these items through Purchase Department.

Following prerequisites are necessary to be a supplier or bidder.

1. Participating firm should be registered with General Sale Tax Department (GST) and must posses (NTN) National Tax Number.
2. Participating firm is not black listed by any Government, Semi Government, Departments, Authority, Autonomous body and Corporations.

Obtain the tender/enquiry form from Tender Opening Cell of Purchase Department at:

Pakistan Steel Barrack No 07,
C&F Office and ZSO(s), C-139, KDA SCH. No.1 Karsaz
Bin Qasim,
Karachi

on payment of prescribed tender fee.

Submit the tender duly filled in on or before the date fixed for tender opening along with 2% Earnest Money in the shape of pay order/bank draft or bank guarantee on the prescribed Performa issued by any schedule bank in Karachi, approved by Pakistan Steel.

The tender opening date is mentioned against Purchase No. of tender published in most leading newspapers or at our Website.

Validity of the tender must be for a minimum of 90 days from the opening date.

The tender may either be sent by registered post in sealed cover tender addressed to the General Manager (Purchase) or dropped in the tender box available at the Purchase Department.

Pakistan Steel tender opening committee will open the tenders in the presence of all those bidders who so ever desire to be present.

Pakistan Steel reserves the right to accept or reject any or all tenders in part or whole with out assigning any reason thereof.

Complete Address of Purchase Department Fax.0201 - 750925

1. G.M. / Incharge (Purchase),
   Barrack No.6, Purchase Department,
   Pakistan Steel
   BIN QASIM
   P.O. Box No. 5429
   Ph: 0201 - 750920 Fax. 0201 - 750925 Ext Off: 4630
   Cable PAK STEEL
   Tele: 7762299,7762399
   Telex 7624PSMC.PK
   27625PSMC.PK
   
2. Manager CP-1,
   Barrack No.6,
   Pakistan Steel, Bin Qasim,
   Karachi.
   Phone No. 4686
   
3. Manager CP-2
   Barrack No.6,
   Pakistan Steel,
   Bin Qasim,
   Karachi,
   Phone No. 4004.
   
4. Manager CP-3,
   Barrack No.7,
   Pakistan Steel,
   Bin Qasim,
   Karachi,
   Phone No. 4931.
   
5. Manager CP-4,
   Barrack No.6,
   Pakistan Steel,
   Bin Qasim,
   Karachi,
   Phone No. 4369.
   
6. Manager CP-5,
   Barrack No.6,
   Pakistan Steel,
   Bin Qasim,
   Karachi,
   Phone No. 4214/4702.
   
7. Manager CP-6,
   Barrack No.7,
   Pakistan Steel,
   Bin Qasim,
   Karachi,
   Phone No. 4690.

Procedure for finalization of procurement

1. All the offers cleared by the tender opening committee will be processed for Technical Evaluation.
2. The Technically Evaluated/qualified bidder will be awarded the Purchase Order on first lowest basis.
3. The successful bidder should submit 10% Performance Bank Guarantee wit in 20 days after placement of purchase order, which must be valid for 180 days from the last and final shipment/delivery of last consignment and 45 days in case of F.O.R Supplies.
4. The supplier will also submit 0.20% stamp duty in the shape of Non Judicial Stamp Paper (NJSP).
5. They will supply the material as per delivery schedule mentioned in the Purchase Order.
6. Mode of payment will be as per term & condition of Purchase order.

SPECIAL TERMS & CONDITIONS FOR HIGH VALUE ITEM

(Ferro Alloys i.e., Ferro Silicon, Ferro Manganese, Ferro vanadium, Aluminum, Zinc, Rolls and the Refractory Items)

Only those offers to be accepted which are complete in all respects in accordance with the check list. It will be obligatory on the part of the bidders to fulfill all the points given in the check list. Non compliance will the any point shall cause rejection of the offer on the spot by the Tender Opening Committee:-

(A)

1. Name of manufacturer with country of origin Address and other relevant details.
2. Production Capacity of the offered product alongwith the quantities sold and supplied to different consumers during the last two years. The details must contain the quantities supplied against purchase order/agreement with names of the consumers. Address and the copy of acceptance note from the consumers.
3. Manufacturer's authority letter in original with name of Principal containing name and office addressand other details. The financial standing of the Principal in the form of bank statement from a bank of repute of his country.
4. Authority letter from manufacturer/principal for local agent his Address. Telephone numbers and Fax numbers and aletter in original from the Principal on the appointment of local agent. Financial standing of the local agent alongwith bank statement from a bank of repute.
5. The manufacturer to give authority letter to the Principal/Local Agent to quote on his behalf 2% earnest money shall be furnished by the Principal or Local agent whom so ever manufacturer authorities.
6. Manufacturers facility must be I.S.O. Certified. Copy of I.S.O. Certificate of manufacturer shall be furnished.
   

(B)

The bidder must enclose all required documents specially original manufacturer's brochure on offered product specially highlighting/mentioning the product offered against the tendered specification in the tender documents. The catalogue contain full details of the product confirming to the specifications contained in the tender documents. Besides separate a original manufacturer Technical Data Sheet shall be provided, Containing all major and minor details of tendered product.

(C)

The Bidders shall be responsible for arranging pre-shipment inspection form one of the following Inspection Agencies of International repute, who certify the quality of full quantity shipped as per specifiction given in Purchase Order:-

1. ITALAB JAPAN LIMITED
   Industrial Testing & Analytical Laboratories, C.P.O. Box-1555 TOKYO
   Cable : ITALABTOK TOKYO
   Telex : J24783 ITALAB.
   Phone : (03) 3661 - 1669. 1672 17685
   Fax : (03) 3661 - 1768
   JE-mail: italab jp@red.an.egg.or.jp
   
2. UNITED STATES CONSULTANTS
   B-129 Fuji Bulding 2-3 Marunouchi3-Chome
   Cable : Chiyoda-Ku 100 - 0005
   Tele : (03) 3211 - 5661 - 4
   Fax : (03) 3211 - 5665
   
3. INSPECTORATE GRIFFITH LTD
   2 Perry Road,
   WITHAM,
   ESSEX.
   CM8 TU
   ENGLAND
   Fax : 44-1376520819
   
4. S.G.S. AUSTRALIA
   80 Railway Parade,
   Queens Park,
   6107 PERTH.
   W. AUSTRALIA.
   Fax : (61) (8) 9458-9361
   
5. OVERSEAS MERCHANDISE INSPECTION CO. LTD
   (Marine & Cargo Surveyors Samplers, Assayers, Consultants)
   15-6, Nihonbashi Kabutocho,
   Chuo-Ku,
   TOKYO 103-0026
   JAPAN
   Fax: (03) 3669-5185
   Tele: (03) 3664-5865

(D)

Manufacturer shall give a certificate that they are registered manufacturer of the offered product in their countries of origin and are authorized to export offered products from the Government of their country.

(E)

No letter/commercial/technical from any bidder after the opening of tender shall be entertained. It shall be rejected out-right without assigning any reason.

(F)

Price of tender document per set Rs.1000/=

(G)

Technical and Commercial offer should be submitted separately. The commercial offers of only those bidders shall be opened in their presence whose technical offer would be acceptable.

RECEIPT, OPENING AND ACCEPTANCE OF TENDER

1. All tender/ quotations must be received in the tender box placed prominently in the purchase department. Tenderers who bring their offers by hand should be asked to deposit these in the tender box kept for this purpose. Tenders/quotations received by Post or through Couriers within due date and time should also be put in the tender box before the opening of the tender.
2. All tenders/quotations irrespective of value should be opened in public. The offers of Tender Opening Committee must ensure that only one authorized representative of bidder who have purchased tender enquiry documents is allowed to be present at the time of tender opening.
3. All members of the tender opening committee should be present at the time of opening of the tenders. If any member is absent, his authorized representative should attend the tender opening.
4. Each bid (technical as well as commercial) should be thoroughly scrutinized and signed by all members of the committee. If any offer/bid is deviating from the terms and conditions of tender documents, specially in respect of following, the same should be rejected:-
   a. Insufficient earnest money
   b. Clause for submission of PGB not accepted by bidder.
   c. Any offer received after opening of tender.
   d. Pay Order, demand draft, bank guarantee for earnest money should be thoroughly check-up and ensure that the same is from any of the bank indicated in the list of approved banks as per Appendix 8,9,10) and is unconditional .
   
5. All bids received at the time of opening of tender should be incorporated in the statement of technical offers with remarks of acceptance and rejection in the remarks column along with reasons as per Appendix 8, 9, 10.
6. The commercial offers of technically cleared bidders will be opened by the TOC who shall record the same in statement form as per Appendix 8, 9, 10 duly signed by all members of TOC. In case of offers on C&F as well as FOR basis, the foreign currency conversion rate prevailing on the date of opening of tender (TOD) will be taken for comparison of offered prices and subsequent grading of offers.
7. The tenders will be opened by the following committees:-
   
   a) TENDER OPENING COMMITTEE FOR HIGH VALUE ITEM.
   
   High value item means an individual item having a financial impact of more than Rs.10 million.
   The Tender Opening Committee for high value items would comprise:-
   
   1. Director (Finance) Convenor
   2. GM (Finance) Member
   3. GM (Audit) Member
   4. GM (Security) Member
   5. GM (Purchase) Member
   6. GM (ESB) Member
   
   The tenure of convener ship of this committee will be for a period of one year and shall be rotated amongst Directors of Pakistan Steel.
   
   b) TENDER OPENING COMMITTEE OTHER THAN HIGH VALUE ITEM.
   
   1. Manager (TOC) Purchase Department ............................................ Convener
   2. Manager, concerned CP Purchase Department ...............................Member
   3. Representative Finance Department .............................................. .Member (Not below rank of DM)
   4. Representative Security Department ............................................... Member (Not below rank of DM)
   5. Representative of SP&MMD in Case of PCA indent or from
   concernd Complex in case of non-PCA items / indent ........................ Member (Not below rank of DM)
   
   c) Scrutiny of the Quotations by Tender Opening Committee
   
   i. If any quotation has been left blank by the tenderer this should be particularly noted and the tender be cancelled and initiated by the TOC officers opening the tenders.
   ii. Entries left blank by a tenderer should be indicated by drawing a line across the blank space. These blanks should be initiated by the TOC officers opening the tenders.
   iii The tenders/quotations received with over-writing/cutting and mutilated and doubtful figures should discouraged. However, clearly written figures/words for any corrections will be considered acceptable. All cuttings should bear initials and the final figure/rates must have full signature/stamp of the bidders.
   iv. All tenders must be serially numbered and necessary details in respect of the tenders received should be indicated in the prescribed Performa.
   v. Tenders/quotations either posted without adequate time to enable them to reach the tender box before the scheduled time of receipt, or posted or delivered after the scheduled time and date of receipt, are called late tenders/quotations and as a rule no such tenders/quotations should be entertained.
   
   a) All tender should be accompanied with security/earnest money as indicated in Clause 1(a) of the tender form "Submission of Offers" which should be based on equivalent to 2% of the estimated indented value rounding to the nearest thousand (higher) in the form of pay order, demand draft/bank guarantee issued by approved bank of Pakistan Steel ( the list of approved banks of is as per appendix…… which is subject to revision from time to time).
   
   b) Earnest money so deposited will be returned to unsuccessful bidder/bidders after finalization of the award or expiry of the validity of offers/offers whichever is earlier. Whereas, in case of successful bidder/bidders, the earnest money would be returned after submission of 10% PBG & 0.20% NJSP by them as per P.O. terms/conditions.
   
8. FORFEITURE OF EARNEST MONEY PAKISTAN STEEL will have the right to forfeit the Earnest Money if the bidder fails to fulfill any of the terms of the tender or commit any breach of the tender.
   
9. The tender should be opened only when minimum three offers are received against the tender. In case of less than three offers received against the tender, the opening of the tenders is allowed when ;
   
   a) The item is of proprietary nature
   b) When the user has shown urgency of the item in writing with the approval of Director concerned and Director Commercial.
   
   In other cases if less than three offers are received, the tender can be opened when the item has already been published in press twice but tenders could not be opened due to insufficient number of offers received against those two tenders.
   
10. All the required documents as specified in the tender documents should be submitted along with the tender by bidders failing which the offer will be reject.
    
11. The acceptance / rejection of tender should be recorded on the offers as well as on the prescribed Performa.
    
12. Quotations received with following discrepancies will be rejected:-
    a) Without earnest money
    b) Over-writing/cutting etc of figures without counter signature and stamp of the bidder.
    c) Unauthorized participation in the tender.
    d) Non-execution/Non-acceptance of any other terms and conditions, provision of essential information laid down in the tender enquiries.

Technical Offer Statement

1. After opening of the tenders the Purchase department will prepare the Technical Offer Statement (TOS)
   
2. The statement of the bids received shall be prepared by the concerned Dealing Officer, C.P. Incharge, Manager (TOC) and authenticated by TOC members. The statement shall indicate the names of the Principal, Manufacturer and Local Agent, items/quantity, authorization letter from the Principal/ Manufacturer received, date of opening of tender, amount of earnest money submitted by the bidder remarks and any other aspect the needs to be highlighted about the bids received.

Technical Evaluation

The case files along with the CST will be referred to respective TEC's for technical evaluation which must be completed within 10 days with clear recommendation to purchase. In case of technical queries/clarifications to be obtained from the bidders along with their consent to extend validity of offer and corresponding for a period that may become necessary on account of any delay/ loss of time in submission of the required clarification/confirmation/documents the Purchase department will obtain the required clarification from the bidders indicating to them that the validity of the offers will be counted from the date of the replies received by Pakistan Steel. At present following TEC's are functioning:-